Download now: FY 2010 MPRI Vendor list [PDF]
Attention Bidders and Interested Stakeholders: Notifications regarding the Responses to the WAYNE COUNTY MPRI RFP began on Friday, September 4, 2009 and will continue until all notifications have been sent. Upon United Way for Southeastern Michigan’s full completion of all contract negotiations, the final list of MPRI Wayne County’s FY 2010 service providers will be posted at this site. Thank you. [posted September 08, 2009]
Download the Michigan Prisoner Reentry Initiative FY 2010 CONTRACT SERVICES 2009 - 2010 Wayne County vendor list [PDF]
Download now: Bidder's conference presentation [PDF]
Question
Is an agency permitted to propose providing more than 1 In Reach session before clients are released to the community? If not, is there another means by which agencies will have access to its consumers between the one (1) In Reach session and the consumer’s release to the community?
Answer [posted August 13, 2009]
Our response is dependent upon the service category in which the bidder is interested. For Case Management, Housing, and Transitional Jobs there is currently one in-reach session per client. If the bidder is referencing other services, the bidder should clearly detail its plan of how it wishes to engage clients in relation to its proposed service outcomes. For example, legal services, while there would be an in reach for the client (per the MPRI model) the specific legal services/work shops would naturally require more contact with the client than one in-reach session. And, in addition, this ‘pre-release’ engagement would not be referred to as ‘in-reach’. Therefore, bidders should clearly detail their plan of service under the applicable service category. The mechanisms by which MPRI contractors engage MPRI participants (in accordance to their proposals or suggested service plans) will be coordinated by the Community Coordinator and the prison facility once contractors are in place.
Question
Is there a formatted budget template for the MPRI 2010 proposal?
Answer [posted August 13, 2009]
Please note budget submissions are only applicable to the following service categories:
- Domestic Violence Services/Victim Services
- Family Reunification Services; and
- Legal Services
Bidders may utilize the budget format in the common application form developed by foundations. http://www.michiganfoundations.org
Question
IN REACH/CASE MANAGEMENT
Direct reimbursement expenses - Are there any guide lines, limits, or preapproval needed for direct reimbursement?
Answer [posted August 13, 2009]
Please note the detail on Page 12. Ample, guidance, instructions, billing procedures, allowable costs, unallowable costs, authorization mechanisms, etc. will be thoroughly addressed with successful bidders at the time of contract engagement.
Question
PAYMENT STRUCTURE
The fourth line: Performance payment for meeting stated outcomes – to be determined at contract negotiation. Can you provide more information, approximate size or range of the per client/participant payment?
Answer [posted August 13, 2009]
The overall contract performance incentive payment for meeting an agreed upon set of contract goals is typically maxed at 5% of total contract and is contingent upon a host of factors related to the contract engagement between UWSEM and the contractor, as well as overall funding availability at the close of the fiscal year.
Question
SHORT-TERM HOUSING ABD PLACEMENT ASSISTANCE
Can a client/participant be in both the In Reach program and Short-Term Housing?
Answer [posted August 13, 2009]
Please carefully review the Short-Term Housing and Housing Placement Assistance section of the RFP which begins on Page 15. In-reach is process that all MPRI clients will complete and thus will be incorporated across all applicable services areas. Please also reference Appendix A for information regarding the MPRI model. Also more information can be found at www.michpri.com
Question
PAYMENT STRUCTURE
The fourth line: Performance payment for meeting stated outcomes – to be determined at contract negotiation. Can you provide more information, approximate size or range of the per client/participant payment?
Answer [posted August 13, 2009]
The overall contract performance incentive payment for meeting an agreed upon set of contract goals is typically maxed at 5% of total contract and is contingent upon a host of factors related to the contract engagement between UWSEM and the contractor, as well as overall funding availability at the close of the fiscal year.
Question
FATH-BASED MENTORING
Is there a MPRI document that is used to form the coalition or collaborative group?
Answer [posted August 13, 2009]
Unsure of what is being asked. If you are referring to the need for a Memorandum of Understanding or other ‘documentation’ to verify that a minimum of five churches or mentoring entities are jointly submitting the proposal – then that would be an acceptable document to establish confirmation of the coalition, collaboration. * Please also note: Faith institutions (without a 501c3 lead agency) may submit applications to provide mentoring services. The 501c3 requirement is no longer applicable to faith institutions seeking to provide mentoring services. Note: this is only applicable to faith institutions and/or secular mentoring institutions and only applicable to mentoring services sought through the RFP. All other contract services require a 501c3 lead agency (in addition to the minimum requirements noted on pages 5 and 6 of the RFP).
Question
PAYMENT STRUCTURE
If a mentee is in the program for six months, does the lead agency receive $1,500 each month?
Answer [posted August 13, 2009]
No. Lead agencies are not paid per mentee/per month. Please note and reference page 23. The RFP states, “The lead agency will be paid $1,500 per month for payment disbursements, central coordination of the mentoring collaboration.” One payment of $1,500 will be paid to the lead agency per month.
Question
I am looking to help someone write and submit two sections fro the MPRI RFP,i.e., (2) Housing and Housing Placement Assisstant, and (6) Transitional Jobs and Job Placement Services. Should I submit them together or seperate? Thank you very much.
Answer [posted August 13, 2009]
Please note the instructions on Page 4 and Page 8
Question
My question is in regards to the Payment Structure under the In Reach/Case Management section on page 14. Is the $250.00 payment paid per In Reach session or $250.00 per each client seen at In Reach.
Answer [posted August 11, 2009]
Per Session
Question
You indicate in the narrative “feel free to cut and paste”. I understand this is an organized way to keep the material together, however should we just use the numbered captions or cut and paste everything in advance of our responses or to sit in front of our responses?
Answer [posted August 10, 2009]
The option to ‘cut and paste’ is in reference to the Proposal Narrative’s Questions and required responses.
Question
Is it true that the maximum per diem paid for the provision of transitional housing for MPRI participants is $40.00 per day when short-term housing and support services under category 5?
Answer [posted August 10, 2009]
Yes
Question
Please advise as to how the formula for the computation of the budgetary and administrative costs as they relate to the Transitional Jobs section of the RFP.
Answer [posted August 10, 2009]
A per person cost (for service delivery only) was derived based on previous MPRI Transitional Jobs contracts and national averages. The final (service only) per person cost is $4,500. The weight allocated to each benchmark is noted in the RFP on page 44. This per person cost does not include WAGES, as wages for participants are reimbursed to vendors directly (dollar for dollar) and are not incorporated into the Benchmark payments.
Question
Also, is it acceptable to submit emails rather than Letters of Support and Letters of Intent to participate in the Transitional Job Program on letterhead of the respondents?
Answer [posted August 10, 2009]
Letters of support, and Letters of Intent must be formal letters on letterhead and attached to the proposals as instructed.
Question
Is there a specific instruction to request both male and female participants?
Answer [posted August 10, 2009]
No. If a vendor has a preference, it should be noted in their proposals.
Question
What is the procedure for authorization to initiate in-reach activities in the correctional system?
Answer [posted August 10, 2009]
Approved MPRI vendors will be required to submit LEIN applications for all employees/staff who must then be approved by the MDOC in order to participate in in-reach sessions. This process is facilitated by the MPRI Community Coordinator.
Question
Are salaries included in this grant?
Answer [posted August 10, 2009]
Wages for MPRI participants are paid under a direct reimbursement structure (as noted in the RFP).
Vendors are paid for each Benchmark achieved for providing services (as detailed in the RFP).
Question
We are debating what the RFP means by local Continuum of Care network. Could you explain more fully?
Answer [posted August 5, 2009]
The RFP asks: Is your organization a member of the local Continuum of Care network? Yes or No
This reference in the RFP is to Continuum of Care Homeless Assistance Programs. For example: the Homeless Action Network of Detroit (HAND) serves as the Continuum of Care for the cities of Detroit, Hamtramck, and Highland Park.
Question
How many In Reach sessions are mandated/expected and minimally provided to each participant?
Answer [posted August 5, 2009]
Each participant will have one in-reach session conducted by the Wayne County transition team approximately 30-45 days prior to his/her release from prison. (Please also reference Appendix A)
Question
Typically how soon after the initial In Reach session(s) will participants be released?
Answer [posted August 5, 2009]
30 - 45 days
Question
For the purpose of designing our data collection form for the proposal, is there a difference between a ‘transition job’ and an ‘unsubsidized employment’ job?
Answer [posted August 5, 2009]
A transitional job for the purposes of this RFP is a short term job (as defined within the RFP) where the wages for the participant is subsidized (i.e., paid for by MPRI funds). An "unsubsidized job" is a job that is not paid for by contract funds.
Question
One of the answers to a posted FAQ references that a budget and narrative are not needed. For the transitional housing proposal - Is a budget and narrative required with the proposal?
Answer [posted August 3, 2009]
Applicants responding to the Domestic Violence/Victim Services and Legal Services category may opt to provide a budget as noted in the RFP. All other service areas do not require a budget because the fee structure has been determined by United Way for payment of services. Please reference the Payment Structure section where applicable.
Question
Does an agency with over 10 years experience serving, and reintegrating, parolees and persons up to age 21 who are moderate to high risk criminal offenders (rape, murder, assault and battery), fulfill the minimum eligibility requirements for this proposal? Thank you.
Answer [posted August 3, 2009]
Two of the minimum qualifications for potential contractors speak to demonstrated history and experience. It appears from your statement that your organization would be able to demonstrate the necessary history and experience in its proposal submission. However, there are also five additional minimum qualifications that must be met in order for UWSEM to consider a proposal response. Please review them as you proceed.
Question
How many partners are necessary for the DV Collaborative? The RFP states five. Was it indicated at the bidder's meeting that the DV collaborative number was reduced to 2 partners?
Answer [posted July 31, 2009]
The minimum number of collaborators for the Domestic Violence/Victim Services /Community Awareness and Prevention service area remains at five.
Question
If you are a new organization and have not yet begun to provide services to clients, is there still opportunity to apply for the MPRI RFP - in other words, if there is no two year period to have had an independent audit. Or is this just for the same organization the have previously been funded.
Answer [posted July 31, 2009]
The minimum requirements noted on pages 5 and 6 are required for all bidders, for all service areas.*
*Faith institutions (without a 501(c)3 lead agency) may submit applications to provide mentoring services. The 501c3 requirement is no longer applicable to faith institutions seeking to provide mentoring services. Note: this is only applicable to faith institutions and/or secular mentoring institutions and only applicable to mentoring services sought through the RFP. All other contract services require a 501c3 lead agency (in addition to the minimum requirements noted on pages 5 and 6 of the RFP).
Question
If this is accurate, is it the responsibility of the agency writing for the DV grant to select their own agencies in which they choose to collaborate with or are the agencies selected by the directors of the MPRI program?
Answer [posted July 31, 2009]
In order for a proposal to receive review consideration by UW under the Domestic Violence/Victim Services /Community Awareness and Prevention service area -- the proposal must include a minimum of five community collaborators/agencies. Therefore, the collaborators will be identified by the respondents – prior to their proposal submission.
Question
According to the 2010 RFP Proposal, there was indication that 5 collaborators are required for the DV portion, is this correct?
Answer [posted July 31, 2009]
Yes, this is correct.
Question
Is your company eligible to bid if our 501(c)3 is pending?
Answer [posted July 24, 2009]
501(c)3 designation paperwork must be attached to, and submitted with, all proposal submissions.
Question
Who can I speak with about employment for these men/women inmates of necessity job for inmates with felonies?
Answer [posted July 24, 2009]
Prior to the close of the RFP process any interested stakeholder can reach out to any employer it deems necessary to encourage employment opportunities for men and women returning to their communities from prison. After the close of the RFP process the MPRI Coordinator and the MPRI Team are happy meet with stakeholders interested in learning about established workforce development vendors and other MPRI Wayne County employment initiatives such as our Ready4Work Initiative and Civic Justice Corps.
Question
Regarding Domestic Violence: Can you narrow the scope of what population the contract is for and how many participants are estimated?
Answer [posted July 24, 2009]
The services are designed to service men and women who have been victims of domestic violence and victims of crime. The client base will consist of both former prisoners and residents, and their families as needed.
Question
Regarding Workforce Development: Are the following allowed for direct cost reimbursement: 1) incentives for meeting milestones (paid to participants) 2) food/refreshments served at in house training to participants?
Answer [posted July 24, 2009]
Yes. These details will be incorporated into contract negotiations.
Question
How many in reaches per month should be budgeted in the response to the RFP.
Answer [posted July 24, 2009]
MPRI Transition Team members generally conduct in reach sessions Monday through Friday. On average, each agency should anticipate participating in in reach sessions 2 times per week.
Question
Is $80000 the initial amount for each person in reach case management?
Answer [posted July 24, 2009]
The amount paid for each unduplicated client is $800. The amount paid to an agency for attending in reach is $250 per session.
Question
Regarding Transitional Housing: How many can be housed in a 1 bedroom apartment? How long does it take to begin facilitating the service or to get up and running?
Answer [posted July 24, 2009]
We are seeking the services of community service providers (with 501c3 status) to provide transitional housing in a supportive, safe housing environment. The number of clients per unit is dictated by existing building code laws and should be adhered to without exception. If your agency is in its start up phase (i.e., without 501c3 status) please consult your local zoning and ordinance laws applicable to starting a transitional housing program.
Question
Regarding In Reach/Case Management: To clarify, costs for ID restoration, transportation, etc. will now be reimbursed directly and not included in the $250 In Reach rates and $800 Case Management rates? (pg 12 & 14)
Answer [posted July 24, 2009]
Yes, this is correct.
Question
Regarding Transitional Housing: When providing long term housing, when does the state require the parolee to pay for themselves?
Answer [posted July 24, 2009]
MPRI funding is designed to support the initial unmet needs of former prisoners upon their release. Housing support is provided to those who are not able to find/pay for independent housing. Housing support generally lasts for 90 to 120 days. As noted in the RFP, extensions are approved on a case by case basis. Like other citizens, former prisoners with income seek housing for themselves and enter into rental agreements for housing as any other citizen would.
Question
Has MPRI evolved to the point where juveniles needs can be considered?
Answer [posted July 24, 2009]
Men and women returning to the community from incarceration by the MDOC are all above the age of 18.
Question
I am a real estate investor and have available buildings (apartments) for a collaborative partnership for both temporary and permanent housing. How can I make this known to persons or organizations operating a program. Do you have a web site where this info can be posted?
Answer [posted July 24, 2009]
MPRI will work with second chance friendly landlords/property owners to ensure parolees, service providers and parole agents are aware of rental opportunities available to them. Please follow up with the Community Coordinator after the close of the RFP process.
Question
Do you contract facilities in Highland Park?
Answer [posted July 24, 2009]
Yes.
Question
If you don’t have a 501c3 status can you still do transitional housing or can you network with someone who has a 501c3 to provide transitional housing?
Answer [posted July 24, 2009]
Only organizations meeting the minimum requirements will be considered for contract services with UWSEM.
Question
If you are a correctional official and pastor do you still have to have a 501c3 status?
Answer [posted July 24, 2009]
Yes.
Question
Can clients have a room in a finished basement with a complete room?
Answer [posted July 24, 2009]
This question is not applicable to the services we are seeking through the RFP.
Question
How many clients can you have at a time?
Answer [posted July 24, 2009]
Client capacity will vary based on each provider's capacity to meet the required service expectations set forth within the RFP.
Question
What is the minimum to maximum per diem per pay?
Answer [posted July 24, 2009]
Please reference the RFP and the payment structure detailed under each service.
Question
How soon will placement take place after a contract is assigned?
Answer [posted July 24, 2009]
Immediately.
Question
Can you place clients?
Answer [posted July 24, 2009]
Unclear of the reference to 'you'. Agencies will receive referrals from 1) Transition Team meetings; 2) Parole Agents; 3) MPRI Vendor partners; 4) MPRI Wayne County staff.
Question
Our organization currently has a contract with MPRI for the transitional jobs and job placement services program (#6) on the cover of the RFP. Do we need to reapply in 2009 to keep receiving funding?
Answer [posted July 24, 2009]
Yes. All existing MPRI contracts will terminate on September 30, 2009.
Question
Is the budget amount for each area set, if so what is it?
Answer [posted July 24, 2009]
Please reference the RFP and the payment structure detailed under each service.
Question
Is there a limit to the amount of offenders we can serve per year?
Answer [posted July 24, 2009]
Client capacity will vary based on each provider's capacity to meet the required service expectations set forth within the RFP. In general, all contracts will have a ceiling amount.
Question
Can an organization submit more than one proposal under different organization? (ex: company A is listed in 3 proposals for funding) Is that possible?
Answer [posted July 24, 2009]
Yes.
Question
Will you allow time for an organization to make corrections if needed?
Answer [posted July 24, 2009]
All proposals will be read and rated based on what is received by UWSEM by the RFP deadline.
Question
How many awards will be granted?
Answer [posted July 24, 2009]
The number of contracts will be based on the number of proposals selected for negotiation. However the number may range from 20 to 30. Of note, only one vendor will be selected for the Legal Services service area.
Question
Which of the following documents are to be included in the narrative and thus counted towards the 15 page page-limit?
1. IRS non profit Determination Letter.
2. Latest independent audit within the past two years from the date of RFP response.
3. Description of organization’s management structure, depicted in an organizational chart; list of Board of
Directors, copy of Articles of Incorporation, and copy of By-Laws.
4. Organization’s mission statement.
5. The original completed Proposal Cover sheet signed by the Authorized Representative on top of the Proposal packet and six (6) unbound copies of all (including the Proposal Cover sheet).
6. Complete Proposal Narrative (all sections completed and in the order listed in the “Proposal Narrative”- please use the provided headings, please restate each question, and provide a response).
7. Complete Budget and Budget Narrative.
8. Typed and double spaced proposal. Each page must be numbered.
The above question is important because instructions say “Proposals cannot exceed 15 pages. (NOT INCLUDING ATTACHMENTS)”.
Answer [posted July 24, 2009]
Item number 6 is the only item that counts toward the maximum 15 pages. A budget is not required. Applicants responding to the Domestic Violence/Victim Services and Legal Services category may opt to provide a budget as noted.
Question
who is on the MPRI Steering Committee?
Answer [posted July 24, 2009]
MPRI Wayne Monroe Steering Team October 1 - September 30, 2009
(membership subject to change effective October 1, 2009)
Co-Chairs
- Raymond Booker, Warden, Ryan Correctional Facility
- Jacqueline Jones, Vice President, Public Policy, United Way for Southeastern Michigan
- Latrece A. Porter, Area Manager, Michigan Department of Corrections Field Operations Administration - Metropolitan Region
- Jeffery White, Warden, Mound Correctional Facility
- Warren Wilson, Area Manager, Michigan Department of Corrections Field Operations Administration - Outstate Region
Members
- Karen Battle, Detroit-Wayne County Community Mental Health Agency
- Alisha Bell, Wayne County Commissioner
- James Gonzalez, Wayne County Prosecutor's Office
- Melvin Gupton, Employment and Training, City of Detroit
- Darryl Earl, Program Director, Office of the Prosecuting Attorney
- Carlton Flakes, Program Manager, Wayne County Department of Children and Family Services
- Mr. Jeriel Heard, Wayne County Sheriff’s Department
- Sharon D. Jackson, Director, Wayne County Field Support Services Administration, Michigan Department of Human Services
- Greg Pitoniak, Southeast Michigan Community Alliance (SEMCA)
- Renee Shaw, Salvation Army Monroe
- Calvin R. Trent, Ph.D., Department of Health and Wellness Promotion, Substance Abuse Prevention, Treatment, and Recovery
Vacant Positions
- Michigan Department of Labor and Economic Growth
- Michigan Rehabilitation Services – Wayne County
- Detroit Police Department
